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Getting Started with
Polly for Zoom Apps

A guide to setting up Polly's new in-meeting solution
that drive instant engagement
A guide to setting up Polly's new in-meeting solution
that drive instant engagement
Stopwatch2

 

About Polly for Zoom Apps

Polly for Zoom Apps makes it easy to connect at all levels of your organization in virtually all meeting types, ranging from as large as town-halls to as small as standups. It allows you to collect instant feedback to fuel deeper and more meaningful conversations in the organization.

We’ve got you covered for a variety of scenarios: Use Hot Takes to get over the initial awkward silence that makes its way into the beginning of every meeting. Open up your town-halls with a live Q&A that creates open dialogue and increased transparency within the company. Gather instant feedback through word cloud, open questions, ratings, pulse checks, and more! Here's a video tour of how you can do all this in Polly for Zoom Apps. 

 

Part I

Getting Started
Core concepts

 

To install Polly for Zoom Apps, follow these steps:

  1. Log in to your Zoom Account
    Zoom Apps are currently only available for use if hosts sign in using their Zoom accounts. Sign up for a free Zoom account using the link here. If you already have a Zoom account then you can also install Polly through this link here.

    Note: For non-single account users (e.g. multi-account users, Enterprise, Edu) the app needs to be pre-approved by your admin before you can use it. User needs to "Request Pre-approval”, which invokes the request process and says the request has been made. This can be done both via Zoom apps marketplace (for signed in users) as well as within Zoom client. 

  2. Navigate to the Apps section of Zoom, or visit the Zoom App Marketplace
    Open Zoom on your computer, and click the Apps icon from the menu at the top of the window besides the Meetings and Contacts icons. From here, search for Polly and then click on the Polly for Zoom Apps icon to install the Zoom App.

    Screenshot 2021-05-12 at 4.27.27 AM
    Also, you can search and install Polly for Zoom Apps from the Zoom App Marketplace here.

  3. Ensure all participants install Polly
    Meeting attendees must install Polly in their own Zoom environments. To install, each participant can follow the instructions above. Also, any meeting attendee with Polly for Zoom Apps installed can share the app with fellow attendees by clicking the blue “send app” icon in the upper-right corner of the Polly for Zoom apps.

    Screenshot 2021-07-16 at 5.30.59 AM

    Note: Zoom apps are currently available for use with laptop/desktop clients. Attendees signing into meetings using their phones will not be able to interact with pollys sent out in the meeting.

 

Troubleshooting:


Enable Zoom Apps
: Zoom apps are currently available by default for single account users. Edu, enterprise and multi - user accounts require admin approval prior to download. Approval request to admin can be sent via the zoom marketplace  Once the admin enables/approves the request, the individuals can install apps. This change can be made within the organization’s Zoom settings.

Check your Zoom app’s version: Make sure you’re on Zoom Version: 6.2.1 (292). Check your version by going to the “About Zoom'' section. Not on the latest version? No problem! Here's how you can upgrade.

Double-check that you are logged in to your Zoom account. You may need to leave your meeting, log in to Zoom, then return in order to resolve any issues.

Note: Zoom Apps are currently not available for the Zoom mobile app.

 

Part II

How to use Polly for Zoom
Top of the line Equipment + Star

 

Hot Takes

Engage and entertain your audience with Hot Takes while you wait for everyone to show up.

Here's how to get started: 

  1. From within your meeting, click on the Apps icon in the bottom menu bar
  2. Select Polly from the apps installed
  3. Click ‘Create a Polly’ and warm up the meeting by selecting ‘Hot Takes’ to get a debate started!
  4. Don’t like the Hot Take that pops up? No problem! just hit the ‘shuffle’ button to switch it around or click anywhere inside the question box to edit/create your own custom Hot Take
  5. Save for Later/ Send Now
  6. Hot Takes are by default non anonymous meaning names will always be attached to responses
  7. Results get updated in real time and are by default available to the entire audience
  8. Once you click send, the polly goes Live
  9. You can manually close it or delete it

Screenshot 2021-07-16 at 5.31.15 AM

Word Clouds

Empower your employees with a platform through which they can collaborate to share ideas and suggestions. Gain valuable insight from qualitative data through word clouds. Visualize and summarize data points in the blink of an eye.

Here’s how to get started:

  1. Click on Apps Icon in the bottom menu bar
  2. Select Polly from the apps installed
  3. Click on the ‘Create a Polly’ button
  4. Select Word Cloud
  5. Type in your question and select ‘Display Results as word cloud
  6. Choose whether you want to ‘Send Now’ or ‘Save for later
    Save it now will allow you to have the word cloud polly ready to be triggered at any point during the meeting
  7. Leave your Word Cloud Polly open for the entire duration of the meeting or manually close it at any point you prefer by right clicking on the three vertical dots next to the ‘Live button’ to choose Close or Delete

Some key things to remember when using word clouds:

  1. Participants can submit multiple responses if the creator allows it.
  2. Words get enlarged if they are repeatedly typed up as responses but for now we do not allow for raw data export.
  3. We currently do not allow users to make any changes to font and sizing.
  4. Word Cloud creators cannot pre-approve words being sent in.
  5. Emojis are not recognized.

Results Sharing: You as the creator of the polly word cloud, can choose to either share results in:

  1. Real Time
    Words will appear as people add them.
  2. After Close
    Meaning it will collect all the responses and then show the cloud all at one.
  3. Private
    This view will only allow the host access to the final word cloud.

Anonymity: Word Clouds are non-anonymous by default but you have the option to collect anonymous feedback. You can do so by checking the “responses are anonymous” box.

Screenshot 2021-07-16 at 5.31.41 AM

Polly Q&A

Bid adios to the traditional, top- down, one-way form of communication by using Polly Q/A feature.

Polly Q&A provides a structured environment for your audience to engage in a two-way communication, effectively bridging the gap between employees and c-level position holders and allowing for open communication and transparency at all levels in an organization.

Polly’s Q&A feature enables employees to ask questions in a ‘safe space’ as the fact that people can actually type up questions and even stay anonymous only means reduced friction (no one is a fan of muting/unmuting in a big meeting or continuing to wait for a turn) and increased inclusivity (not everyone wants to speak up in a town hall!).

Polly allows the audience to upvote approved questions, meaning the audience can actually decide which questions get priority over others. This will reduce time spent addressing questions that could be taken on an individual level.

The result? A happier, motivated, and engaged audience.

Here’s how to get started:

  1. Click on Apps Icon in the bottom menu bar
  2. Select Polly from the apps installed
  3. Click on the ‘Create a Polly’ button
  4. Select ‘Q&A’ from the options available.
  5. Type in a message for your audience to alert them of the Q&A feature.
  6. Polly Q&A feature, allows:
    1. Pre-approval of questions, meaning: you or any co-host can approve the questions before displaying them to the participants. The dismissed questions won't appear to the rest of the participants as only approved questions appear. This feature has a $96 annual subscription fee. 
    2. Upvoting of questions, meaning the audience can upvote approved questions so that the ones that get the most ‘upvotes’ get priority over others.
  7. Participants have the option to submit their questions anonymously or non-anonymously
  8. You or any co-host can choose to ‘Dismiss’  or ‘Reply Privately’
  9. Save For Later / Launch Now
  10. Creators can choose to Dismiss or Reply Privately to the questions submitted.  

Screenshot 2021-07-16 at 5.31.27 AM

Multiple Choice Polly

Creating a survey in Zoom? Want to set up an open text response Polly? Interested in rating style questions? Polly makes that experience super simple.

Here’s how to get started:

  1. Click on Apps Icon in the bottom menu bar
  2. Select Polly from the apps installed
  3. Click on the ‘Create a Polly’ button
  4. Enter your question and fill in the multiple choice options
  5. Choose if you want to allow for multiple votes on the question
  6. Choose how you want your results to be displayed
    1. Real time
    2. After close
    3. Private
  7. Choose anonymity setting- check the box if you want responses to be anonymous

Screenshot 2021-07-16 at 5.31.55 AM

 

Part III

Uninstalling Polly for Zoom Apps
question-hand


  1. Log in to your Zoom account via web and navigate to the Zoom App Marketplace (marketplace.zoom.us)
  2. Search for Polly and Click on it.
  3. Click Manage > Uninstall.
  4. Select reason for uninstall & then Click Uninstall.

 

Part IV

FAQs

 

Why can I not see Zoom Apps?

Please check if you’re signed in appropriately and not as a guest.

A guest is anyone who is:

  • Not signed in
  • Signed in with a version of the Zoom client software older than the supported version

 

Where can I go to view past results from the Polly questions that I’ve sent?

For any Polly questions you create, the results will be accessible during and after the meeting from the Polly homepage in your Zoom Apps dashboard.

 

How much does Polly for Zoom cost?

Polly for Zoom is free to use. There are no limits on responses or questions. For those wishing to do advanced moderation of Q&A for an all-hands, town hall, or large meeting, we have a paid plan priced at $96 annual subscription to support additional Q&A moderation features. The subscription allows you to moderate unlimited Q&A's for the whole year. 

 

Part V

Contact Support

 

We are here to help with any questions you may have. Please feel free to reach out to us on any of the following channels: